Helpmonks Blog on email marketing, email automation, email collaborati

Remote working is here to stay - How to keep your team together while working from home

Don’t be surprised if your country shuts down again, and you are required to work from home once more. We are in a new chapter now, where working from home/remote working is considered normal. The office is dead – If you rely on an office for all of

The updated and enhanced To-Dos are here

We’ve overhauled the To-Dos in Helpmonks entirely. The new To-Dos contain lists, groups, new notification settings, global shortcuts, a new design, and tighter integration into your shared inboxes in Helpmonks. Besides, the To-Dos are now available to all users of Helpmonks, independent of the plan level. The To-Do

The top 3 mistakes customer service teams make, and how to fix them

Nobody loves having to go through customer support, not really. Customer service teams have to adapt and make themselves as available as possible so that every customer has an experience that they are happy with. We like to think that the ongoing customer service is far more critical than

What you should look for in your customer service software

Being able to offer your customers help whenever they need it is vital to ensuring your customer service is the best that it can be. For many companies, building an outstanding customer support network involves a lot of manual work, often with support tickets being left behind, or not prioritized

Preview available now - Live-Chat in Helpmonks for your websites

As some of you might know, we’ve been working on new features for Helpmonks in the past few weeks. Live-Chat, part of Helpmonks Engage, is one of the upcoming options that will be available to our customers, independent of their plan. Enabling Live-Chat in your Helpmonks account will

How a shared inbox can help your business in a world shifting online

There’s no time like the present, and what a strange world it is we live in now, right?! – People are working from home, having to message each other instead of chatting in person, as it is now deemed a significant risk for companies to work from the office.

Here are a few updates you might have missed

Here at Helpmonks, we live and breathe our shared mailbox product daily, and as such, our team continues to improve and add features to the product. So much so, that we almost release something new weekly (you can check this on the Helpmonks RoadMap). Here are some enhancements you might

New in Helpmonks: Labels are now also folders

We are very excited to announce our latest new feature for your shared mailbox in Helpmonks – your labels are now also folders. Having labels act as folders means that you can move emails to a label and are no longer limited to the default folders. Moving one or many

New: Labels for your customer records

We are thrilled to announce the availability of labels for your customer records. Just as with emails, you are now able to filter customers by labels and organize them the way you want. While this might sound trivial at first, the benefit of labeling your customer records will show when

Looking for a Chromebook? Get this instead

The following is my personal opinion. I’m not affiliated with any of the companies mentioned below, nor did anyone pay me for this post. Are you currently looking for a Chromebook? Maybe the new Samsung Chromebook or the latest Pixelbook Go? Is the device you are looking at

New in Helpmonks: Workgroups

While many organizations have started to settle into having their teams work from home, we are releasing WORKGROUPS today. The Helpmonks Workgroup feature helps remote teams to work even more efficiently remotely within their shared mailboxes. With Workgroups, you can create groups for your users, which in turn get access

Review of the Pixelbook Go

I like to get my hands on the latest hardware and also check out as many alternatives to the established Windows and macOS “way of working.” Naturally, I was very interested in ChromeOS and what it has to offer. However, previous “low-cost” Chromebook offerings had little

Introducing a low-cost GDPR-compliant dedicated shared inbox server

In these trying economic times, it is of utmost importance that your team can rely on a partner that makes sure that your communication with your clients continues without a hitch. After all, the current situation is stressful enough for all of us. With that in mind, we are introducing

Non-profit organizations benefit significantly with a shared inbox

Since the launch of Helpmonks over five years ago, we have been supporting non-profit organizations with our shared mailbox service – Helpmonks. In case you don’t know, any non-profit organization receives a 50% discount on any Helpmonks plan. Today, we are proud and honored to say that many

Our no-nonsense approach to team email and a shared inbox

At Helpmonks, we think email is a great communication tool. I know that many proclaim “the end of emails.” However, I argue that we are far from it. For example, take Slack – one of many instant communication tools that try to replace email. Despite the high usage

Tomcat AJP vulnerability and Razuna

We got notified that there is an AJP security vulnerability with all Apache Tomcat releases. The issue is discussed as CVE-2929-1938. A remote, unauthenticated/untrusted attacker could exploit this AJP configuration to read web application files from a server exposing the AJP port to untrusted clients. That said, the default

New in Helpmonks: Resize the sidebar

Inspired by our recent visit to one of our customers where some of the users worked on older computers with lower resolutions, we embarked on a journey to provide more screen real-estate in Helpmonks. The result of this, among some other UI enhancements, is that you can now resize the

New in Helpmonks: Request approval before sending

We just released an exciting new feature that we’ve been working in recent weeks – Request Approval before Sending. How it works is that you can set certain users to have to request approval before their message gets sent out to the client. You set this within the

Helpmonks in 2019: the year in review

2019 was an outstanding year for the Helpmonks email platform. I’ll take you on a short journey to highlight some of the most notable features and enhancements that arrived for Helpmonks in 2019; An enhanced Dashboard At the start of 2019, we’ve introduced a new way

Helpmonks Shared Inbox RoadMap and Release-Notes 2019

For the past five years, we have been using Trello for the Helpmonks Shared Inbox RoadMap and for archiving all Release-Notes (they go back to 2015). Just like in recent years, we have now updated the public Helpmonks RoadMap and created a new Trello board with all the releases of

How to delegate tasks right from your shared inbox

As the year comes to an end, you might be looking into how to organize and delegate your team emails in your shared inbox more efficiently or, in general, want to tame the never-ending flow of emails finally. To that end, we recently introduced the To-Do Manager for shared mailboxes

Introducing To-Do lists for your teams in Helpmonks

We are incredibly excited to introduce To-Do lists for teams for your Helpmonks shared inbox. To-Do lists for teams is the next step in empowering our customers to get more done in a shorter time. With the To-Do Manager, you can assign a specific To-Do to another team-member without assigning

New in Helpmonks: Set where to go next for actions

Navigating your emails in your Helpmonks shared inbox just became more comfortable – you can now determine “Where to go next” after an action, e.g., set a reminder and stay on the page, or assign the conversation and go back to the email list. Previously we’

Coming soon: To-Dos Manager in Helpmonks

Here is a quick sneak peek of the To-Dos manager that is coming real soon to your shared inbox in Helpmonks. The To-Dos Manager is something that I’m personally very excited about as it will allow our customers another alternative to collaborate with their team. Additionally, an email

Options for the Spellchecker

While we have been quite busy during the summer months and implemented quite a lot of changes for your shared inbox, we spent way too little time informing you about our progress (pro tip: You can get real-time updates on the Helpmonks Roadmap). While we plan to write more, here

New in Helpmonks: Dark theme and updated mailbox customization

In this hot weather, we all need a bit of coolness. Therefore, we are excited to announce that Helpmonks has now an excellent Dark theme option. We’ve done a lot of small tweaks and design enhancements to make the Dark theme work with the existing design. The result

Helpmonks Release Notes July 2019

Despite, the excessive heatwave, we released a lot of new features and updates to make your experience for your shared inbox even better. Notably, the most exciting update in July was the release of the Helpmonks Progressive Web App (PWA). Among other enhancements, we added a “Do not disturb&

The Helpmonks PWA is here

We are incredibly excited to announce that the Helpmonks Progressive Web Application (PWA) is now available. The Helpmonks PWA “installs to your home screen” on mobile devices, installs as an “application” on all operating systems, and allows for native notifications. However, before you go about “

Helpmonks Release Notes June 2019

Summer is in full swing, and we’ve focused on refining some areas in Helpmonks. Most notable we’ve made enhancements on how we handle attachments, i.e., you can now upload multiple attachments at the same time, and attachments gained previews and a new interface. Upload multiple

New in Helpmonks: Upload multiple attachments

While this might not rock your boat as far as a new feature goes, it’s one of those enhancements that make you more productive – you can now upload multiple attachments at once. We did not change the way you work with Helpmonks and how you upload attachments,

Helpmonks Release Notes May 2019

The month of May marked the arrival of some significant enhancements to Helpmonks – shared drafts, preview icons for attachments, including a new attachment view and an enhanced PDF viewer, a brand new usage report, and performance improvement across the board. Shared Drafts As of immediately, you have the option

Helpmonks Release Notes April 2019

Now that most infrastructure changes are behind us and you hopefully reap the benefit from those changes, we are back to enhancing Helpmonks to bring you the best shared inbox solution on the market. That said, here is what is new for April 2019; Send emails to all company users

Helpmonks Release Notes March 2019

The Helpmonks team is working a lot on improving and enhancing Helpmonks. If you follow us on Twitter, you will see those updates, too. However, from now on, we will also publish a monthly release note here. Without further due, here is what’s new in Helpmonks for March

More power for your Helpmonks dashboard

When we introduced the new dashboard in Helpmonks many of you liked the concept of being able to see everything at once. This update takes the dashboard even further. Enhanced email panel options At the heart of the dashboard are the two panels that show you emails that are assigned

Features and enhancements that were added to Helpmonks in February 2019

Since the beginning of 2019, we’ve been working on many enhancements for your team emails. Here are the ones we made available in February. You can also follow public Helpmonks RoadMap to get updated and vote on features. Global shortcut to compose a new message Many of you

How we solved outages and performance issues in Helpmonks

At the end of March 2019 and until the middle of April 2019, we experienced outages and performance issues in Helpmonks. What follows is a report of what happened and how we solved it. Performance issues were caused because we moved our core database to a new cloud provider with

Maintenance over the next few weeks

In the last few months, we’ve seen Helpmonks growing a lot. The Helpmonks growth means that we are in need to extend our infrastructure. While we already deploy the best practices for an always-on service, we think we can do more. After a thorough examination of all our

Helpmonks Update: Things we've added in the recent weeks

We’ve been busy here at Helpmonks and enhanced your email collaboration platform with many useful features. Without further ado, here are some of the most notable ones: User settings There is now an account-wide setting available to set the expiration time for your users. Also, we’ve

New in Helpmonks: Global compose button, Dashboard enhancements and other updates

Helpmonks is for ourselves an indispensable tool; hence we keep on tweaking, experimenting, enhancing, and (hopefully) make it on the way your favorite team email collaboration product. Here is what we’ve updated recently: New global compose button Since the new Dashboard was released, there was no direct way

Postmortem on the incoming email delay issue on January 24th and 25th, 2018

Last Thursday morning on January 24th and Friday morning on January 25th, incoming emails to all Helpmonks mailboxes were delayed by two hours, respectively on the 25th for up to four hours. The root cause was that we a recent update to the “message id” of an email (each email

New in Helpmonks: Variables and attachments in saved-replies and auto-reply

Hot on the heels of the brand new Dashboard in Helpmonks, we are announcing that you can now add dynamic variables, inline images and attachments to the saved-replies and the auto-reply. Furthermore, we’ve added additional variables for the signature. The available variables are the email address, first name,

A big update for Helpmonks: a new Dashboard and a unified view

Our mission here at Helpmonks is to help our customers to get their email workflow done most efficiently. To that end, we are very excited to introduce a brand new Dashboard today that lets you see all your emails from across all your mailboxes in a unified view. Furthermore, you

New in Helpmonks: A convenient short URL for your email conversations

As 2018 winds down, and the Helpmonks team has some more time to finish up new features, we wanted to let you know that there is now a convenient short URL available for your email conversations in your Helpmonks shared inbox. You can access the short link by clicking on

New in Helpmonks: More insight into your conversations and user performance

Having conversations over email is one of the most common forms how people from all nations communicate with each other. For companies of all kinds, an email is an essential tool to sell their services and products or to support their customers. Here at Helpmonks, the collaboration email platform of

New in Helpmonks: Companies are automatically created for you

Companies — a unique feature of Helpmonks — is one of the favorite features of our customers. With companies, you have a complete overview of all the users of a company with its entire email history. The options to create companies in Helpmonks is one of those features that helps you get

New in Helpmonks: Remove customer records

Helpmonks’s customer records is a central place where we store the record of each customer that emails any of your shared mailboxes. From here you can add the customer to a company or see the history of the customer. Since Helpmonks first launched, the customer records could never be

New in Helpmonks: IMAP syncing for outgoing message

We just released an exciting new feature for Helpmonks — IMAP syncing for outgoing messages. What this means, is that every new message or reply in Helpmonks will be synced to your mail server. As Helpmonks works with forwarding an email from your shared inbox on the mail server to the

You can now use your Helpmonks mailboxes as an email archive

We are excited to release an option today that lets you use your Helpmonks mailboxes as an Archive. The settings to use a mailbox as an Archive can be found in the Mailbox Settings. When this setting is enabled, the mailbox emails processed for the mailbox will be collected, however,

A new login screen and new icons for Helpmonks

When you sign into Helpmonks today, you will experience a new login screen and a brand new icon set. The new login screen The new design puts your login credentials to the left and a beautiful full-screen image to the right. The photos rotate randomly from a selection of over

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