Helpmonks in 2019: the year in review

Helpmonks in 2019: the year in review

2019 was an outstanding year for the Helpmonks email platform. I'll take you on a short journey to highlight some of the most notable features and enhancements that arrived for Helpmonks in 2019;

An enhanced Dashboard

At the start of 2019, we've introduced a new way for our customers to work with emails. The new Dashboard enabled a new and unique view into the email conversations, independent of the mailbox. Furthermore, the new Dashboard allowed for additional panels, e.g., to see all emails that are assigned to others or a specific team member. In short, the new Dashboard is more than just a unified view of your team emails.

Helpmonks everywhere

Another significant enhancement we've introduced was the Helpmonks Progressive Web Application (PWA). The PWA allows for a more seamless native integration into the desktop and mobile devices.

Dark Theme

Going to the dark side was made easy with the new "Dark Theme" in Helpmonks. Along with the latest theme also came a new customization page with default colors that matched the selected theme, dark or light, beautifully.

Advanced search engine for everyone

In the middle of 2019, we've decided to enable the advanced search engine for all customers, independent of their plan. Enabling the engine, brought an enhanced performance for searches. Furthermore, searching for attachment filenames, file hashtags, and short-id is now possible. Moreover, searches with wildcards, e.g., "ID-*" can be conducted, as well.

Numerous attachment enhancements

The handling of attachments in email conversations got a lot of love. We've added a new attachment panel to the bottom of each message and also enabled the preview for over 160 different file types. Besides, PDF's and audio and video files are now loaded directly within Helpmonks. Oh, and we've enabled uploading of several attachments at once when composing messages.

Several message enhancements

Speaking of composing messages, we've added a brand new SpellChecker with customizable options. Also, drafts can be shared with team members. Furthermore, you can send a message to all users of a company or all users of your Helpmonks account. Last but not least, saved-replies and auto-replies can now contain attachments, inline images, and variables.

A significant overhaul for notifications and do-not-disturb

We've refactored the notifications and added a "Do-not-disturb" option. The notification-center was redesigned, and users can filter by the notification type. We've also cut down on the notifications itself and notify for the most critical events in your shared inbox.

Usage report

The usage report provides a convenient overview of the activities within a Helpmonks account. The usage report provides a 360 view of your usage of your shared inboxes in Helpmonks.

Pending overview

Many of our customers love the "Assigned to others" overview. Hence, it was only natural that we've added the same convenient summary to the "Pending" status. You can filter email conversations by the assigned user or see them all at once and more.

To-Do for teams

The To-Do feature is something we've been working on for several months and only released by the end of 2019. That said, we think it will have a significant impact on how customers can work with email conversations in Helpmonks. Multiple tasks can be added per email conversation, and each task can be assigned to specific team members. 

Right-click context menu

While this might be a small improvement, it can quicken your time spent going through email conversations dramatically. That is, the option to right-click on a message in the conversation list and then chose an action, e.g., preview the message (without navigating away) or reply.

Many more enhancements

There are way too many changes to list, hence here is a list of some other features that were added:

  • Global compose
  • Helpmonks has been made available in Dutch (thank you, Evert)
  • We've redesigned the loading screen
  • There are new settings to chose "where to go next" after an action
  • For each message, you can retrieve the raw message headers of the original message. Also, you can export the email conversation to an EML 
  • Plugins: We've added the option to add links within a custom field
  • Plugins: CRM: You can create boxes manually in the stages overview
  • Browsing by labels is enabled on mobile devices

As you see, we added a lot of features in 2019. We cannot list all of them, hence I encourage you to visit our release notes for 2019 or to follow the public RoadMap for Helpmonks.

While we think that Helpmonks is the perfect companion for your shared inbox, we are far from being done. There are many more features and enhancements that we have planned for 2020. However, this is a topic for another post. Stay tuned!

Start 2020 with an organized email management solution

This is the best time of the year to get your team on the same page and organize your sales and support requests. Check out why over 2,000 organizations use Helpmonks shared inboxes to stay calm. Get started with a 30-day free trial.

What people are saying about Helpmonks

I really appreciate you always improving the product. Makes it apleasure to use.Have a great weekend!


FYI,very happy customershere at Oosterpoort, we use helpmonks on a daily basis :-)


We really enjoy working with Helpmonks every day. It made ourcommunication with our customers so much easier.Thank you.


Did you know?

Helpmonks is the only shared mailbox solution that offers multiple deployment options

Hosted Edition

Use our hosted shared mailbox software for your business. Everything is safe, secure and password-protected. Your data is safe and your privacy is respected.

Over 2,000 organizations use Helpmonks daily on our platform. Get up and running within minutes.

See why over 2000 organizations trust us

Cloud Server Edition

Want your own server with unlimited mailboxes? Our cloud servers are deployed with the highest security in mind and are GDPR compliant.

Dedicated Helpmonks shared mailbox servers are the perfect companion to your team workflow.

Explore the benefit of the shared mailbox cloud edition

Self-Hosted Edition

Scalable and enterprise ready. The Helpmonks self-hosted edition grows with your company and has been deployed by some of the largest Fortune 500 companies with millions of emails

Secure and protected. Have full control over all data.

Read on to see if the on-premise shared mailbox edition makes sense for you

One more thing...

Helpmonks gives you the ability tocollaborate as a groupin your shared mailbox, features aTeam To-Do App, powerfulCustomer Relationship Management (CRM)capabilities, integratedLive-Chatand anEmail Marketing Platform, approval control, collision detection, email tracking, reminders, mentions, custom fields, custom applications, satisfaction ratings, Single-Sign-On & SAML authentication, Trello, Zapier, Slack, Livechat, Chatra, a Developer API, and much more.

Check outthe complete feature listor sign up for afree 30-day shared inbox trial now

Ready to create your own shared inbox?
Start collaborating on team emails within minutes

Try Helpmonks for FREE for 30 days